NOTE: This is a Historical Document, and not necessarily current in presentation
1926 CONSTITUTION and BY-LAWS
as adopted February, 8th, 1926
Article I. This organization shall be known as the
ASSOCIATED YACHT CLUBS OF TOLEDO
Article II. OBJECTS
The object of this Association shall be to encourage yacht building, yacht racing and yachting in general, the greater development of the respective clubs comprising its membership, the promotion of aquatic sports in general, and the furthering of all civic movements which in any way relate thereto.
Article III. MEMBERSHIP
Sec. 1. Any recognized yacht club, boat club, ice-yacht club or canoe club, having twenty five or more members, and located within a radius of twenty-five miles of Toledo, shall be eligible to membership.
Sec. 2. Application for membership must be made in writing to the Secretary; must be signed by the Commodore or Vice-Commodore, or President or Vice-President, and the Secretary, of the club applying, and must contain a correct list of the members and yachts, boats, or canoes of such club.
Article IV. OFFICERS
Sec. 1. The Officers of this Association shall consist of a Commodore, Vice-Commodore, Rear-Commodore, Secretary, Treasurer, Fleet Captain, Fleet Surgeon, Executive Committee, Sail Yacht Regatta Committee, Power Boat Regatta Committee, Ice-Yacht Committee, Other Sports Committee, and Entertainment Committee.
Sec. 2. The Commodore, Vice-Commodore, Rear-Commodore, Secretary, Treasurer, Fleet Captain, Fleet Surgeon, and the Executive Committee shall be elected. The other committees shall be appointed by the Commodore.
Article V. DUTIES OF OFFICERS
Sec. 1. Commodore - The Commodore shall preside at all meetings and enforce the rules and regulations of the Association; he shall be an ex-officio member of all committees.
Sec. 2. Vice-Commodore - It shall be the duty of the Vice-Commodore to assist the Commodore in the discharge of his duties, and in his absence officiate in his stead.
Sec. 3. Rear-Commodore - It shall be the duty of the Rear-Commodore to assist the Commodore and Vice-Commodore in the discharge of their duties and in their absence, officiate in their stead.
sec. 4. Secretary - The Secretary shall keep a true record of the proceedings of the meetings of the Association in a book provided for that purpose; shall keep a correct roll of all officers, members clubs and delegates, and shall keep the yacht register; he shall keep a record of the names, measurements and times of the starters in each race held under the auspices of the Association in a book provided for that purpose, such names, measurements and times of starters to be furnished him by the respective regatta committee chairmen; shall notify each club of its election to membership, and of every regular meeting of the Association, and of the purpose for which it is called; and shall notify each officer and delegate of the Association of all special meetings of this body. He shall conduct all correspondence, collect all dues and other moneys due the Association, turning the same over to the Treasurer at the first meetings following such collection and taking his receipt therefore.
Sec. 5. Treasurer - The Treasurer shall pay all bills audited and approved by the Commodore contracted by the Association, keeping a correct account of all receipts and expenditures in a book provided for that purpose. He shall make a detailed report at each regular meeting of all receipts and expenditures of the Association and of the amount of money remaining in his hands. He shall keep the money of the Association in a separate account in the bank in the name of the Association.
Sec. 6. Fleet Captain - The Fleet Captain shall assist the Commodore or the acting Commodore in the discharge of his duties, and in his absence, officiate in this stead. He shall see that the squadron is in proper order when under way, and report to the officer in command any infraction or disobedience to orders and rules either while under way or at rendezvous.
Sec. 7. Fleet Surgeon - It shall be the duty of the Fleet Surgeon to look after the physical condition of the members, and perform such other duties connected with is office as the Commodore may direct.
Sec. 8. Executive Committee - This Committee shall consist of five members. Its members may be selected from the individual members in good standing of member clubs. This committee shall set in an advisory capacity only. They shall devise ways and means of furthering the interests of the Association; and shall make their recommendations to the other officers in regular meeting assembled.
Sec. 9. Sail Yacht Regatta Committee - This Committee shall consist of one member from each member club. Their duties, powers, etc. shall be such duties, powers, etc., as are conferred on like the by-laws contained in the manual of the Interlake Yachting Association.
Sec. 10. Power Boat Regatta Committee - This Committee shall be governed by the provisions of Sec. 9.
Sec. 11. Ice Yacht Committee - This Committee shall consist of at least three members. They shall have direction and control of all ice-yacht races sailed under the auspices of the Association. In all other respects their duties and powers in connection with ice-yacht races shall be the same as conferred upon the Sail Yacht Regatta Committee (Sec. 9).
Sec. 12. Other Sports Committee - This Committee shall consist of one member from each member club. They shall have direction and control of all water and land events held under the auspices of the Association and not coming within the jurisdiction of the Committee specified in Sections 9, 10, 11, and 13.
Sec. 13. Entertainment Committee - This Committee shall consist of one member from each member club. This committee shall have full charge of all entertainment both afloat and ashore, making a report promptly to the Commodore and Secretary of arrangements made, events held, and financial status.
Sec.1. Term of Office - With exception of the Executive Committee, all officers, both elected and appointed, shall hold office for one year or until their successors are elected or appointed.
Sec.2. Executive Committee - One of the members of this committee shall be elected to hold office for one year; two for two years; and two for three years; or until their successors are elected.
Article VII. REPRESENTATION
Each club belonging to the Association shall be entitled to be represented at all meetings of the Association by five delegates, whose authority to act in case it is challenged must be in writing and certified to by the Secretary of the club represented.
Duly authenticated written proxies may be voted at any meeting of the Association after having been filed with the Secretary.
Delegates or representatives of this Association may be sent to any meetings, association, convention or regatta. They shall be elected at the Annual Meeting from the Association membership at large, not more than one from any one club, and shall hold office until the next annual meeting.
Article VIII. FLAG OFFICERS
All Flag Officers of the Association shall be yacht owners.
Article IX ELECTIONS
Sec. 1. Delegates are elected by each Association member, or appointed, as it thinks best, before the Annual Meeting of this Association, and shall take office at the Annual Meeting of this Association.
Sec. 2. The officers of this Association (elective) shall be elected at the Annual Meeting, and take office immediately. The appointive officers shall be appointed by the Commodore as soon after his taking office as possible, and shall hold such office until the following Annual Meeting, or until their successors are appointed.
Sec. 3. Amendment to the Constitution and By-laws, Article IX, Sec.3, that a Nominating Committee be appointed by the Commodore one month before the Annual Meeting, to consist of one delegate from each club belonging to the Association, whose duty is to provide the names of no loess than two candidates for each executive office. They shall report a list of candidates two weeks before the Annual Meeting in March.
Any additional nominations can be made by petition, signed by five delegates and filed with the Secretary not later than one week before the Annual Meeting. On motion, same was accepted as read and carried.
On February 25, 1929 the above Amendment changed to read one or more candidates for each elective office.
Article X. AMENDMENT
No amendment or alteration of the Constitution and By-laws shall be made except by a vote of three-fourths of the delegates present; and a resolution to that effect, setting forth the alterations proposed, shall have been before the Association for one previous meeting, and notice thereof given at such meeting by the Chairman, and also notice given in the call for the meeting when such alteration shall be acted upon that an alteration of the Constitution and By-laws is on the table and will be taken up.
Article XI. ANNUAL MEETING
Sec. 1. There shall be an Annual Meeting held on the second Monday in March of each year, at such place as my be decided upon at the previous meetings, to hear the officers reports, audit the same, elect officers for the ensuing year; and such other business as may come before such meeting.
Sec. 2. Regular Meetings. Regular meetings shall be held on the second and fourth Mondays of each month, at such place as may have been provided at the previous meeting.
Sec. 3. Special Meetings. Special meetings shall be held at such times and place as the Commodore may direct, or at the request of five or more delegates.
The Secretary shall notify the respective club secretaries of the time and place of Annual and Regular meetings; and shall notify all delegates, officers, and member club secretaries of the time and place of all special meetings.
Article XII. QUORUM
Eight delegates present at any meetings (exclusive of proxies) shall constitute a quorum for the transaction of business.
Article XIII. Order of Business. At all meetings, the order of business shall be as follows:
- Roll call
- Reading of minutes of previous meeting
- Reports of officers and committees
- Unfinished business
- New and miscellaneous business
- Election of officers and delegates
On all questions of procedure, Roberts Rules of Order shall be considered authority.
Article XIV. DUES AND ASSESSMENTS
Sec. 1. Dues. The annual dues shall be Ten Dollars per member club, payable in advance on or before the date of the Annual Meeting.
Sec. 2. Assessments. Assessments may be levied by a two-thirds vote of all the delegates present in person or by proxy at a meeting called for that purpose, and said assessment shall not exceed Twenty-Five Dollars for each club in the aggregate for one year.
Article XV. ARREARS
No club which is in arrears for any dues or assessments shall be entitled to representation at any meeting of the Association, nor shall any of its fleet be allowed to compete in any race, or its members take part in any event, held under the auspices of the Association.
Article XVI. RESIGNATIONS AND EXPULSIONS
The membership of any club in the Association shall be forfeited either by voluntary withdrawal, by disbandment, or by non-payment of dues or assessments for one year, or by a unanimous vote of all of the other clubs of the Association at a regular meeting; but such club shall have an opportunity of being heard in its own defense.
Article XVII. RACING RULES
All sail, power, ice yacht races, and all other sport events, shall ---- wherever possible --- be governed by the rules provided by the Inter-Lake Yachting Association for such events.
W.J. Billingslea, Chairman
Frank R. Frey
---- Committee -------
Adopted in regular meeting assembled, four Yes, one No, this 8th day of February, 1926.
Attest: Frank R. Frey